By the end of this tutorial, you’ll know how to create a group meeting in lemcal, set participant limits, define availability, add booking questions, and optionally enable paid booking or embed the booking page.

Group meetings are ideal when you want multiple people to join the same session, such as demos, webinars, office hours, onboarding calls, or team presentations. Unlike a regular 1:1 meeting, a group meeting lets several guests book the same time slot until the maximum guest limit is reached.

Group meetings help you scale live sessions without managing separate bookings for each attendee. They’re especially useful when you want to keep scheduling simple while controlling capacity, timing, and booking rules.

Go to Meeting types, click New meeting type, and select Group demo. This creates a meeting type designed for multiple attendees instead of a 1:1 booking.

Next, enter the basic setup details for your new meeting:

Once these are filled in, click Create Meeting type.

In the General tab, start by defining the core details of your meeting. Add the meeting name, adjust the scheduling page link, and write a short description so guests understand what the session is for.

Then set the maximum guests per group demo. This controls how many people can book the same time slot before it becomes full. For example, if the limit is 5, the slot will stop accepting new bookings after 5 guests join.

Choose your event location, such as Zoom or Google Meet. This determines where the meeting will take place and what link guests receive after booking.

If needed, add a confirmation redirect URL to send guests to a thank-you page, onboarding page, or external resource after booking. You can also add additional guests who should be automatically invited to all meetings booked through this meeting type.

Open the Planning tab, enable the days you want to offer, and set the available time range for each active day. This is where group meetings behave a little differently from regular 1:1 meetings: instead of using a separate availability section, you can edit availability directly here.

Also, group meetings do not include the date override option available in regular 1:1 meetings, so if you do not want to be bookable on a specific day, you need to manually disable that day.

On the right side of the Planning tab, set the duration of the meeting. You can define the value and choose whether it should be measured in minutes or hours depending on your use case.

Choose the correct timezone so your schedule and booking page display the right local time for the meeting owner.

If you want to control how early or how late people can book, enable Required notice and define the minimum and maximum notice window. This helps prevent last-minute bookings or bookings too far in advance.

If you need more than one time block on the same day, add another availability slot and define an additional start and end time. This is useful if, for example, you only want to accept bookings in the morning and again in the afternoon.

To collect information before the meeting, open Questions and click Add a new question. This lets you gather details such as company name, number of attendees, goals for the session, or anything else you need before the meeting starts.

For each question, enter the text, activate it, decide whether it should be mandatory, and choose the answer type. This helps you qualify attendees and prepare for the session in advance.

If you want guests to pay before they book, open Paid booking and configure Stripe. You can define the booking price and currency there.

Keep in mind that paid meetings are not currently supported on embedded booking pages.

If you want to place the booking page on your website, open Embed and copy the generated code snippet. You can also choose to use the fullscreen calendar view instead.

The number of attendees your group meeting can support depends on your video conferencing provider and plan, not just your lemcal meeting settings.

At the highest tiers, both Zoom and Google Meet can support around 1000 participants. For most standard use cases without extra add-ons or upgrades, the practical limit is usually 100 participants.

A common setup is a weekly live product demo with these settings:

This setup allows multiple prospects to book the same demo slot while giving your team the context needed to tailor the presentation.

Issue: People can still book on days you do not want to offer.
​Root cause: The day is still enabled in the Planning tab.
​Fix:

Issue: Your guest limit is higher than your call platform allows.
​Root cause: The max guest setting in lemcal exceeds your Zoom or Google Meet plan capacity.
​Fix:

Issue: Guests cannot book last-minute sessions.
​Root cause: Required notice is enabled with a minimum booking window.
​Fix:

Issue: Paid group meetings do not work on your website embed.
​Root cause: Paid meetings are not currently supported on embed.
​Fix: