TL;DR:
Use Plans & Billing to view invoices, update billing details, manage plans/seats, and add additional sending addresses. This helps you keep payments, invoicing, and team seats organized in one place. Takes about 5–10 minutes.
Who Should Use This
Admins who need to manage subscriptions, invoices, or billing details
Team owners who want to add/remove seats or review who is using seats
If you’re not an Admin, you won’t have access to Plans & Billing, ask an Admin on your team for help.
Note: Only users with an Admin role have access to the Plans & Billing section.
Why This Matters
Plans & Billing is where you control how you’re billed, where invoices are sent, and which users have paid seats. Keeping this up to date prevents missed invoices, billing confusion, and issues when changing seat counts or plans.
Key Concept / Mental Model
Seats are paid user access for a product (e.g., lemlist, lemwarm, lemcal).
Additional emails let you add more sending addresses without adding another user (seat).
You can’t reduce the number of seats below the number of seats currently in use.
Step-by-Step Guide
1) Open Plans & Billing
In the bottom-left corner, click your profile, then select Plans & Billing
2) Manage invoices (view, check due date, download)
On the billing page, review your next invoice information and open My invoices to see past invoices
In the invoices list, download an invoice using the cloud icon next to the invoice you want
Note that issued invoices in lemlist are immutable due to legal and accounting requirements. This means that once an invoice is generated, its details such as company name, address, or VAT number cannot be changed retroactively. Ensure billing details are updated in advance to reflect accurately on future invoices.
3) Automatically send invoices to specific email address(es)
In the Send invoices to card, click the pen icon
Enter up to 2 email addresses, then click Save changes
4) Manage billing details (payment method, billing address, VAT)
In the Billing information card, confirm which credit card is currently used for payments
To update your payment method, billing address, or VAT, click the pen icon
Edit the details as needed, then click Update. If available, you can remove a linked credit card using the trash icon
Important Note: Updating billing information in the "Billing Information" section ensures that future invoices reflect the updated details. Changes made here do not apply to past invoices due to compliance requirements.
5) Choose, update, or cancel your plan
Option A: Choose a plan (or change billing frequency/seats)
Find the product you want (e.g., lemlist/lemwarm/lemcal), then click Manage plan
Choose Monthly / Quarterly / Yearly, set the number of seats using - and +, then select the plan and click the relevant Choose plan / Update button
Option B: Upgrade or downgrade an existing plan
Open Manage plan for the product you want to change
Adjust seats using - / +, change billing frequency at the top (Monthly / Quarterly / Yearly), then select the plan you want and click the relevant Update / Upgrade / Downgrade button.
Option C: Cancel a plan
Go to Plans & Billing, click Manage plan for the product, then click Cancel and follow the on-screen steps
If you have a lemwarm subscription, choose whether you want to cancel lemwarm as well or keep it active (when prompted).
6) Add more sending addresses (additional emails) without adding seats
On the billing page, click Buy additional emails
Choose how many additional emails you want, then click Confirm. Additional emails are billed the same way as your main subscription (for yearly plans, they’re charged for the whole year)
7) See who is using seats (and manage seat allocation)
In Plans & Billing, scroll down to the user list to see which users are currently using seats and manage seat allocation
How You’ll Know It Worked / Success Indicators
✓ You can open My invoices and download invoices from the invoices list.
✓ Your invoice recipient email(s) appear under Send invoices to.
✓ Your billing card and/or billing address updates are visible in Billing information.
✓ Your plan/seats changes show on the billing page, and seat usage matches your team list.
Troubleshooting / Pitfalls
Issue: I accidentally canceled my subscription
Root cause: You selected “Cancel” by mistake.
Fix:
Navigate to the Plans & Billing section and click on Manage Plan.
Select the option to Undo Cancellation to immediately restore your subscription.
Issue: I can’t access Plans & Billing
Root cause: You’re not an Admin on the team.
Fix:
Ask a team Admin to update your role or perform the billing change for you.
Issue: I can’t downgrade to fewer seats
Root cause: You can’t reduce seats below the number of seats currently in use.
Fix:
Scroll to the seat usage list and disable a seat for at least one user.
Try the downgrade again once the number of enabled seats is below your target.
Example: If you pay for 101 seats and 57 are currently used, you can’t downgrade below 57 until you disable at least one user’s seat.
Billing / Pricing Notes (Refunds & Post-cancellation)
Auto-renewal charges generally can’t be refunded unless approved in exceptional cases by the support team.
Items like lemlist bought domains and emails are non-refundable due to contractual terms.
After cancellation, your subscription remains active until the end of your billing cycle if prepaid. Refund processing typically takes 1–10 business days, depending on your bank.
VAT Handling Policies
VAT is applied based on the account's billing settings at the time of payment. If a VAT ID is added after an invoice is issued, it only applies to future invoices.
For VAT recovery on past invoices, utilize VAT returns to claim input VAT rather than seeking invoice adjustments.